Global Development and Delivery Design

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Gartner survey of 219 clients who outsourced projects offshore and domestically – half are expecting to fail to deliver anticipated savings.

In 2006-2008 I performed research, scenario design, and defined the user experience strategy for the IBM Rational Global Development and Delivery offering 

What is Global Development and Delivery

Global development profiles organisations with a distributed team dispersed across towns, across the borders or overseas. Teams may be Onsite, Nearshore, Offshore, or Outsourced. Generally hybrid structures are used. Onsite and Nearshore and often internal staff. Nearshore and Offshore are often directly owned subsidiaries or joint partnerships. Outsourced covers contracts with service provider that supplies supplemental resources or assumes responsibility for all or part of the software development lifecycle

While the user of global resources often lowers the cost of staff, additional pains arise. Mismatched and Misunderstood Processes. Communication Issues. Cultural Issues. Decrease Productivity. Increased Rework. Mistakes in Work-Transfer. Higher Co-ordination Costs. Political Issues. Security IP Protection. Lack of Project Visibility, Agility and Control. Unable to Measure Success.

Support for a GDD best practices can change the equation. Process, Workflow and Development challenges can be addressed by improving team efficiency across cultures and geographies by automating the full lifecycle processes and development tools. Communication and Collaboration challenges can be improved by accelerating project success through a collaborative team-based development and workplace environment. Project Management & Portfolio Management challenges can be improved by providing global visibility through accurate project metrics and reporting.

Researching Global Development and Delivery

I researched global organisations in US, Europe and India that depend on global development and delivery or delivers outsourcing services  to uncover root causes the the  challenges reported above. The following root causes were identified.

  • Communications issues – time lag, cultural
  • Requirements not well defined up front
  • Requirements management process does not provide feedback loop, or method for communicating changing / evolving requirements
  • Requirements well defined, but not well communicated
  • Organizational issues – lack of motivation
  • Process (handoff, delivery, change management) not well understood – time spent trying to figure out who does what
  • Additional project management overhead
  • Mismatched and unsynchronized configuration management processes and systems – resulting in classic configuration management problems – work to know what files to work on, what is the latest build, why did the build break, etc.
  • End product not the right product (requirements mismatch)
  • End product has high defect density
  • Offshore testing process not aligned with onsite needs
  • Requirements changes not reflected in product
  • Enhancement requests not reflected in product
  • Poorly defined deliverables
  • Wrong versions delivered for integration and deployment

Metrics show that

  • Productivity may decrease of up to 50%
  • Typical localized project rework is 20%-30%
  • Distributed development: 50%-100% rework in initial projects

Emerging client topologies

  • Central
    • Single centralised server hub
    • Local LAN access – thick clients
    • Remote WAN access – thin web clients
  • Replicated
    • Multisite backbone with server hubs
    • Local LAN access – thick clients
    • Remote WAN access – thin web clients
    • Integration with open source SCM tools – Subversion
Conclusions on User Research

Research identified new trends impacting our GDD design strategy

  • Enterprise development model is challenging
  • Consolidate infrastructure to centralized hubs
  • Connect global teams with remote access
  • Connect global teams into supply chains
  • Be aware of competitive pressure from open source

Needs on GDD called out by our Board of Advisors

  • Need to launch new projects quickly
  • Need to provision new global sites quickly
  • Collaboration between distributed teams are key to success

Formulating a GDD User Experience Strategy 

Based on my analysis we formulated a GDD UX strategy

  • 7 Views identifying the key aspects of global delivery
    • Collaboration
    • Governance
    • Access
    • Administration and Scaleability
    • Security
    • Usability

7Views

  • GDD Drivers identifying the stakeholders and their incentives
    • Portfolio drivers
    • Project drivers
    • IT drivers

GddDrivers

We also formulated a hill for GDD that ‘Global organizations can grow development capacity and achieve cost savings by providing a centralize the development infrastructure with remote access to global teams’

This UX strategy was driving our

  • Design scenarios for GDD
  • Product strategies approved by the GDD Offering Team
  • Solution and product design for GDD
Formulating GDD Design Scenarios

We identifies four key scenarios for GDD. Our sponsors ranked the importance. 

Priority: Improve setup a distributed project 

  • Manage team, people and plans
  • Provision tools, workspaces, assets and access
  • Integrate team platforms and workflows
  • Establish team collaboration

Priority: Improve execution of a distributed project

  • Integrate a distributed project workplace

Manage the business process of outsourcing

  • Align portfolio and global innovation structures
  • Collaborate from proposal to execution

Govern outsourced service

  • Track key performance indicators
  • Govern contracted service performance

GDD Improvements Measured

The 7 views of GDD were used as KPIs for the GDD solution improvements and remaining gaps were tracked.

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